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Senior Administration Specialist

Verner, ON



Please submit your resume to [email protected]. We thank you for your interest in this position but please note that only those selected for an interview will be contacted.

General Accountability

We are seeking an experienced and dedicated Senior Administration Specialist to join our team. As the right hand to our executive, you will play a crucial role in ensuring smooth operations and efficient communication within our organization, you will also play a crucial role in providing exceptional customer service and technical assistance to our clients. Your responsibilities will include:

Job Duties

  • Technical Expertise: Utilize your in-depth knowledge of our products and services to troubleshoot and resolve complex issues for customers and /or vendors.
  • Customer Support: Respond promptly to inquiries via phone, email, or chat, ensuring a positive customer experience.
  • Problem Solving: Analyze problems, identify root causes, and implement effective solutions.
  • Collaboration: Work closely with cross-functional teams, including energy and agriculture, to address management and customer needs.
  • Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, Board of Directors meetings, appointments, and travel arrangements.
  • Communication: Handle phone calls, emails, and correspondence on behalf of executives, maintaining professionalism and confidentiality.
  • Document Preparation: Draft, edit, and proofread documents, presentations, and reports.
  • Meeting Support: Prepare meeting agendas, take minutes, and follow up on action items.
  • Office Coordination: Maintain office supplies, organize files, and handle administrative tasks.
  • Event Coordination: Assist in planning and organizing company events, conferences, and the Annual General Meeting.
  • Travel Arrangements: Arrange travel logistics, including flights, accommodations, and ground transportation.

Required Qualifications & Experience

  • Education: bachelor’s degree in a relevant field or equivalent work experience.
  • Experience: Previous experience as a Senior Administration Specialist or in a similar role is preferred.
  • Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
  • Communication: Excellent verbal and written communication skills in both official languages (French and English)
  • Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Discretion: Maintain confidentiality and handle sensitive information with care.
  • Adaptability: Ability to thrive in a fast-paced environment and adapt to changing priorities.

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