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HR Assistant

Verner, ON or Sudbury, ON

Full-time, non-union position

To be negotiated with employer

Please submit your resume to [email protected]. We thank you for your interest in this position but please note that only those selected for an interview will be contacted.

General Accountability

The Human Resource Assistant is a position, responsible for a range of duties related to recruitment, employee training, labour relations, payroll and Health & Safety.

Job Duties

  • Process new hires, and terminations into the system as well as prepare ROE.
  • Calculate bonuses and commissions.
  • Prepare full cycle payroll while replacing the Staff Accountant.
  • Prepare and submit union, pension, benefits and government reports.
  • File monthly Government source deduction (CPP, EI, Federal & Provincial Taxes and EHT) remittances as well as WSIB.
  • Respond to all benefit and health & safety inquiries.
  • Maintain employee files.
  • Prepare job description, job posting and conduct job interviews.
  • Prepare all payroll related year-end reconciliations.
  • Issue T4s
  • Administer discipline and employee counseling.
  • Labor relations and collective agreement administration.
  • Administer employee lay-offs and transfers.
  • Administer benefits, performance management programs, retirement procedures and compensation.
  • Educate both current and prospective employees on company policies regarding job duties, working conditions, safety, wages, career advancement opportunities, employee benefits and recreation programs.
  • Prepare annual vacation accrual
  • Complete and distribute full time and part-time union seniority list
  • Complete LTD insurance forms
  • Assist in the collective bargaining agreement negotiations.
  • Review and maintain health and safety policies, procedures and training website to ensure they are current.
  • Inform and educate the staff on health & safety within the co-op and all its locations.
  • Monitor health and safety training for all employees to ensure everyone is up to date and current on all company training requirements.
  • Coordinate internal and external training to the staff in order to comply with legislative requirements. ie. Standard First Aid & CPR training.
  • Attend and participate in the JHSC meetings and prepare feedback reports to upper management.
  • Create and maintain Physical Demands Analysis, Safe Operating Procedures and ensure Personal Protective Equipment is used.
  • Coordinate workplace inspections.
  • Coordinate the Emergency Response Plan and fire safety prevention initiatives.
  • File Employer's Report of Injury or Occupational Disease (WSIB form 7).
  • Assist in the Return to Work Program.
  • Promote safe work practices.
  • Other duties as assigned by the Supervisor.

Required Qualifications & Experience

  • A University or College Diploma in business administration/ HR or related field.
  • A CHRP designation an asset.
  • Certified Payroll Compliance Practitioner (PCP) is an asset.
  • Experience as payroll clerk or payroll manager.
  • Experience in a unionized environment.
  • Bilingual - fluent in both English and French (read, speak, write).
  • Excellent communication and problem-solving skills (written & verbal).
  • Commitment to workplace compliance.
  • Demonstrated commitment to Health & Safety.
  • Familiar with the Ministry of Labour, employment standards act.
  • Ability to maintain privileged and confidential information.
  • Familiarity with pension and benefits administration.
  • Experience in data collection and data entry.
  • Ability to work under tight deadlines and pressure.
  • Strong organizational and time management skills.
  • Solid H&S knowledge of relevant legislation, policies and regulations.
  • Effective team player.
  • Working knowledge and experience with Microsoft Office: Excel, Word, Outlook.
  • Computer software experience with WinLedge Payroll and/or Microsoft Great Plains is an asset.

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